JOIN OUR TEAM!

 

Personal Assistant to the General Manager & Tour Manager based in Muscat, Oman needed.

Arabesque International is a performing arts touring company operating throughout the MENA region with extensive ties to the European performing art scene. www.arabesqueint.com


Job brief

We are looking for a full time Personal Assistant, with a high sense of responsibility, to provide personalized secretarial and administrative support in a well-organized and timely manner. Candidate will be working on a one-to-one basis on a variety of tasks related to manager’s working life and communication. Furthermore, it is required to be acting as tour manager during artist tours within the MENA region.

 

Responsibilities

  • Act as the point of contact between the General Manager and internal/external clients
  • Manage diary, schedule meetings and appointments locally & internationally 
  • Make travel arrangements
  • Take minutes
  • Source office supplies
  • Produce reports, presentations and briefs
  • Devise and maintain office filing system
  • Identifies new donors and organizes initiatives to solicit funding. 

When on tour: 

  • handle all logistical aspects
  • prepare a tour info-sheet
  • schedule rehearsals and transportation plans
  • manage communications between touring party and host/presenter
  • make sure the mutual contract is being executed correctly during the tour
  • accommodate the touring party's requests

 

Qualifications

  • Detail-oriented, a go-getter
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Knowledge of office management systems and procedures
  • MS Office, English and Arabic proficiency
  • Outstanding organizational and time management skills
  • Up to date with latest office gadgets and applications

 

Requirements

  • Holder of a bachelor's degree
  • At least 2 years' experience required.
  • Fluency in English is a must and Arabic if possible
  • Strong passion  & connection to music and art is an asset

 

Salary

  • Based on qualifications and experience

 

Contact & Deadline

  • send your C.V. & supporting documents to info@arabesqueint.com until 20. October 2019